Tips for Organizing Parking with Passes at Your Summer Event

6/24/2024

Summer events are all about fun. And there’s nothing that can suck the fun out of something than circling in search of a parking spot. Or sitting in line forever waiting to get into the parking lot because things at the kiosk are not running like clockwork.

A well-organized parking plan sets the stage for a positive attendee experience from the moment they arrive. Hang tag parking permits, with their clear visibility and ease of use, can be a game-changer. They ensure smooth traffic flow, easy access, and an excellent experience for everyone.

Why Organizing Event Parking Matters

Well-managed event parking reduces traffic congestion, minimizes attendee frustration, and enhances safety. Conversely, poor parking management can lead to chaos, delays, and unhappy guests, setting a negative tone before they even enter your event.

Types of Event Parking Permits

Types of Event Parking Permits

You can use car hang tags to organize your event’s parking several different ways.

• General Parking: These parking permit hang tags are for your regular attendees. They ensure orderly entry and help you keep track of available parking spaces.
• VIP Parking: Offering VIP parking is a great way to enhance the experience for special guests, sponsors, or higher-tier ticket holders. These parking permit tags often provide closer proximity and easier access to the event.
• Staff Parking: Essential for event staff and volunteers, ensuring they have quick and easy access to their designated areas.
• Special Access: These are for attendees with special needs, ensuring compliance with accessibility regulations and providing a convenient experience for all.

Designing Custom Parking Permit Hang Tags

Standard rear view mirror parking tags are effective, but they lack cache. If you decide to sell VIP parking passes, custom parking hang tags make a terrific impression and convey that special A-list feeling.

·     Clear Information: Ensure each hand tag parking permit includes the event name, date, and specific parking zone to avoid confusion.

• Customization: Car hang tags branded to your event create a strong cohesive look, and can be tailored to your event’s specific needs. You can create your own by using any of our parking permit hang tag templates! Simply choose the online template you like best from our wide range of color options and designs, and then customize to your needs. We’ll print and ship!

VIP and Special Access Parking

Offering prime parking is a great way to increase your event revenue. You can bundle it into a VIP pass ticket package that includes great parking and other perks. Or you can offer hanging parking permits as an add-on purchase to general admission tickets.

•  Designated Areas: Reserve prime spots for VIPs and those with special access needs.
• Additional Perks: Enhance the A-list experience with additional perks like valet parking or shaded spots. You can order easy-to-use valet tickets to keep cars, keys, and attendees organized. 
• Clear Communication: Ensure VIP and special access guests receive detailed instructions, and their custom parking passes well in advance.

Promoting Your Hanging Parking Permit Tags

• Pre-Event Communication: Include parking information with event tickets, providing clear instructions and maps.
• On-Site Distribution: Set up a booth or designated area for distributing parking passes on the day of the event.
• Online Integration: Allow attendees to purchase or reserve parking passes through your event website for added convenience.

Organized parking can make a significant difference in your summer event’s overall success. By using hanging parking passes and following these tips, you’re well on your way to a smooth and enjoyable attendee experience.

Find all the parking products you need for your upcoming event on Eventgroove! From custom parking passes and standard valet tickets to parking stickers, we’ve got everything you need to organize a positive guest parking experience.